Procurement and Expediting

RB Plant are well versed in managing vendors and sub-contractors ensuring they adhere to their contractual obligations and performance guarantees as well as keeping the project on track.

As a result, many clients choose to completely outsource this package of work to us. We have a specialist long-serving team with in-house procedures that can be readily adapted to any procurement package of work within any contract thereby avoiding any “learning curves”.

Here are just some of the benefits to clients:

• Allows the client procurement team to focus on their internal core procurement activities thereby avoiding the distractions of a new project.
• Fewer interfaces and hence less risk of activities being missed/lost during the process.
• Our procurement team work closely with our technical teams thereby avoiding some of the pitfalls that can occur where information can be lost between two discrete organisations.
• RB Plant ensure the vendors are fully appraised of their obligations and who they are accountable to.
• Improved project outcomes, i.e. cost, time and quality.

We can carry out procurement work as a stand-alone activity or as part of an EPCM project led by ourselves. We can either work in conjunction with a client procurement team or have full responsibility for executing the procurement package.

Our activities include:

• Vendor prequalification and selection.
• Preparation of procurement plans.
• Procurement risk assessment.
• Issue, expediting and receipt of tender documents.
• Negotiation of contractual terms including performance guarantees.
• Managing signing of Non-Disclosure Agreements (NDAs) where required.
• Commercial Bid Analysis (CBA).
• Technical Bid Analysis (TBA).
• Placing orders with vendors.
• Management and interfacing with vendor following the order stage.
• Invoice processing.
• Expediting and monitoring vendor progress.
• Arranging deliveries.
• Inspection of goods and documentation.
• Factory Acceptance Testing (FAT) and Site Acceptance Testing (SAT).
• Dealing with Variation Orders.
• Construction management plan to ensure vendors adhere to their following obligations:
  • CDM compliance.
  • Risk assessments and method statements prior to undertaking work.
  • Documentation.
  • Commissioning Plan.
• Resolution of final settlements, claims and warranty management.